ASAHAN RIVER FESTIVAL

TOBA CALDERA CHAMPIONSHIPS 2018

MARY ELLEN TOUR & TRAVEL

First off, thank you for your interest in the 2018 Asahan River Festival. Each year this event is growing, and the word of the white water paradise that is the Asahan Valley is spreading.

2018 will see the level of competition step up dramatically as the “Toba Caldera Championships” has been selected as the AWP World championships of extreme whitewater kayaking. We are devoted to delivering a unforgettable experience not only to elite kayakers but to all those who wish to join us in the Asahan Valley. With this focus we have daily activities for all guests including: white water rafting, hiking, exploring hidden waterfalls and daily riverside Yoga sessions. For 2018 we are excited to announce our offering of world wide recognized Swift Water Rescue training from international instructors for those interested.

In choosing the program best suited to your budget/needs please find attached our two programs itemized breakdowns including: supplied accommodation information, meals, airport shuttle information and suggested flight itinerary.

We have also included a brief breakdown of what you will need to organize for the festival, travel and flight.

2018 will be the largest Asahan River Festival to date and I look forward to sharing one of my favorite places on the planet with you.

Kind Regards,

MARY ELLEN TOUR & TRAVEL


# PACKAGE 1 #

DATES: 27th November - 10th December

Total Price: $900 USD

Includes

  • Private airport shuttles with equipment; Pick up Medan 27th PM (8 hours), return Medan 10th of December (5 hours).
  • Light Indonesian meal November 27th
  • Locally sourced traditional Indonesian meal plan (13 days)
  • Daily optional activities including; Yoga, Rafting, trekking and waterfall exploring.
  • Asahan River and Valley Guiding
  • All paddling logistics and guiding
  • Performances from Local artists
  • 12 nights local accommodation November 27- December 8th
  • Private Bus to Lake Toba
  • Private Ferry to Samosir Island
  • Hotel Accommodation at Samosir Island, Mt Toba December 9th
  • Pizza Dinner at Toba
  • Continental breakfast at Toba
  • Private Airport Shuttle with equipment to Medan Airport 10th of December (5 hours).
  • OPTIONAL EXTRA Toba Caldera Championships Entry $100USD (entry waived if you confirm before August 1st)
  • OPTIONAL EXTRA: Swift water rescue technician certification from international rescue 3 instructor. 3 day of training November 29, 30 and 1 December. $335 USD

RECOMMENDED FLIGHTS PACKAGE 1

  • Recommended Flights with Air Asia
  • Note: The flight duration is less then 1 hour and the time zone goes back by 1 hour

INBOUND: Kuala Lumpur - Medan - November 27th

INBOUND FLIGHT # Kuala Lumpur (KILA2) Medan (​Kualanamu)
AK 394 20:05 (KUL) 20:10 (KNO)
QZ 127 21:50 (KUL) 21:50 (KNO)

OUTBOUND: Medan - Kuala Lumpur - December 10th

OUTBOUND FLIGHT # Kuala Lumpur (KILA2) Medan (​Kualanamu)
AK 394 19:25 (KNO) 21:25 (KUL)
QZ 127 20:35 (KNO) 22:40 (KUL)

# PACKAGE 2 #

Dates : 2nd December - 10th December

Total Price: $650 USD

Includes

  • Private airport Shuttles with equipment; Pick up Medan December 2nd PM (8 hours)
  • Light Indonesian meal December 2nd
  • Locally sourced traditional Indonesian meal plan (7 days)
  • Daily optional activities including; Yoga, Rafting, trekking and waterfall exploring.
  • Asahan River and Valley Guiding
  • All paddling logistics and guiding
  • Performances from Local artists
  • 6 nights local accommodation December 2nd- December 8th
  • Private Bus to Lake Toba
  • Private Ferry to Samosir Island
  • Hotel Accommodation at Samosir Island, Mt Toba December 9th
  • Pizza Dinner at Toba.
  • Private Airport Shuttle with equipment to Medan Airport 10th of December (5 hours).
  • OPTIONAL EXTRA: Toba Caldera Championships Entry $​100 USD (entry waived if you confirm before August 1st)

RECOMMENDED FLIGHTS PACKAGE 2

  • Recommended Flights with Air Asia
  • Note: The flight duration is less then 1 hour and the time zone goes back by 1 hour

INBOUND: Kuala Lumpur - Medan - December 2nd

INBOUND FLIGHT # Kuala Lumpur (KILA2) Medan (​Kualanamu)
AK 394 20:05 (KUL) 20:10 (KNO)
QZ 127 21:50 (KUL) 21:50 (KNO)

OUTBOUND: Medan - Kuala Lumpur - December 10th

OUTBOUND FLIGHT # Kuala Lumpur (KILA2) Medan (​Kualanamu)
AK 126 19:25 (KNO) 21:25 (KUL)
QZ 395 20:35 (KNO) 22:40 (KUL)

What you need to organize for the festival

  • Flights
  • Personal Travel insurance
  • Spending money for gifts, beers, snacks or moto rental.
  • All gear for on and off the river in a tropical climate
  • Hand Sanitizer, Bug Spray, Sun screen, Antiseptic Cream
  • Personal First Aid Kit, including Gastro Stop or equivalent
  • Light bedding (sleeping bag, liner etc.)

Indonesian Tourist Visa Requirements

No Visa required (for majority of countries - FREE entry, 30 days valid, NOT extendable)

Traveling with a kayak

Air Asia - Be sure to purchase sporting luggage ahead of checking in and wrap kayak well. Kayaks are not allowed but a range of other large bulky “Sporting luggage” is. Check the Air Asia baggage policy for more details.

NOTE: It is important to communicate with event directors regarding flight times to ensure shuttles are available for boats

Reserving your position

This event has limited entry availability due to local accommodation options. Entries will be accepted on a first come first served basis.

MORE INFORMATION

Please contact

Whatsapp : +6282233412000

Email : info@maryellentours.co.id


TOBA CHAMPIONSHIPS TECHNICAL RACE INFORMATION

PRIZES

The race organisers are working hard to secure cash prizes for the winning athletes. At this stage we can not confirm exact amounts. Stay up to date with our social media accounts for new information.

AWP - Kayak Standard rules

The kayaks need to fulfill the following standard to take part at the races:

  • Made of PE plastic
  • Boats with a maximum length of 275 cm (9 feet)
  • Minimum weight of 18 kg (complete)
  • Large cockpit that the paddler can escape from easily
  • High volume ends that encourage the boat to resurface quickly
  • Similar volume in both the front and rear of the boat
  • Fitted with a full plate footrest or similar (Yakima type touring footrests are not permitted. Solid foam foot plates are allowed)
  • Minimum of two attachment points in the front (in front of the paddler) and a minimum of two attachment points at the rear (behind the paddler), or alternatively one attachment point in the front and three attachment points in the back, that are strong enough to rescue a pinned kayak (at least 500 kg)
  • No constructional changes, apart from those offered and sold by the manufacturer and provided that these changes do not impact the safety standards. Handles, full plate footrests and pillars must not be removed!
  • No constructional damage, in particularly cracks in the shell of the boat

Safety: ​The Asahan is a continuous, difficult river. Competitors must be class 4 - 5 kayakers to compete. All competitors will be assessed in the training days prior to the event regarding their level of competency, competitors qualification to compete in a race/races is at the organisers discretion. The Asahan has limited eddies and even with a solid safety team unskilled paddlers put not only their own lives but also event safety teams' lives at risk.

Rescue qualifications, a bomb proof roll and complete competency on class 4 + whitewater is a must if you plan to compete in this event.


arf-2018-program